Todoist has built its reputation on doing one thing extremely well: task management that gets out of your way. No sprawling databases, no whiteboards, no dashboards — just projects, tasks, due dates, and one of the best natural-language date parsers in the business (“every Monday at 9am” just works). In 2026, that simplicity still holds, but a December 2025 price increase changed the value equation slightly. Here’s what you actually get.
Core Features
- Natural language quick-add — type “submit report Friday 5pm #Work p1” and Todoist parses the date, project, and priority automatically.
- Recurring tasks, labels, and filters — build custom views like “Overdue AND @waiting” without a database mindset.
- Karma — a lightweight gamification system that tracks completed tasks and streaks.
- Cross-platform sync — genuinely fast and reliable across iOS, Android, Windows, macOS, and web, plus browser extensions and email forwarding.
Todoist Pricing in 2026
| Plan | Price | Key limits/features |
|---|---|---|
| Free (Beginner) | $0 | 5 active projects, 3 filter views, no reminders, no file attachments |
| Pro | $5/month billed annually ($7/month billed monthly) | 300 active projects, reminders, file attachments, 25 collaborators/project, automatic backups |
| Business | $8/user/month billed annually ($10/user/month billed monthly) | Team workspaces, admin roles and permissions, centralized billing, SOC2 certification |
Todoist raised prices on December 10, 2025: Pro moved from $4 to $5/month (annual billing), and Business moved from $6 to $8/user/month (annual billing). If you signed up before that date on an existing subscription, check your renewal date — new pricing applies from your next renewal.
Pros
- Still the fastest, most frictionless task manager to actually use daily — very little UI to fight with.
- Natural language input remains best-in-class for parsing dates, times, and recurrence.
- Pro is genuinely affordable and unlocks nearly everything an individual needs.
- Reliable, mature sync across an unusually wide range of platforms and integrations (Slack, Alexa, Zapier, calendar apps).
Cons
- The free plan is quite restrictive: no reminders and no file attachments will push most regular users toward Pro within days.
- The December 2025 price increase (25% on Pro, 33% on Business) reduced Todoist’s long-standing reputation as the cheapest serious option in the category.
- It’s a task manager, not a project management tool — no Gantt charts, no resource planning, no dependency visualization beyond basic subtasks.
- Team collaboration features are thinner than ClickUp, Asana, or Trello if you need shared boards or timelines.
Who Should Use Todoist
Individuals and freelancers who want a fast personal task manager — not a project management platform — are the ideal fit. If your to-do list has more than five active projects (most people’s does), plan to pay for Pro; the free plan is really a trial in disguise at this point. Teams considering Business should weigh it against ClickUp or Trello, which offer more collaborative structure at a similar per-seat price.
Verdict: 4/5
Todoist is still one of the best-designed task managers available, and the natural-language input alone justifies the $5/month Pro plan for most regular users. The free tier, however, is no longer generous enough to be a long-term option, and the recent price increase means Todoist is no longer the budget pick it once was.
Pricing verified against Todoist’s official pricing update announcement and current pricing page, July 2026.
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